T.R. ISTANBUL AYDIN UNIVERSITY MOUTH AND DENTAL HEALTH APPLICATION AND RESEARCH CENTER
Protection and Process of Personal Data Clarification Text
Istanbul Aydın University Mouth and Dental Health Application and Research Center realizes the responsibility of data collection, processing, transfer, retention period and data privacy and protection activities within the scope of related laws and regulations accordingly “Protection of Personal Data Law” numbered 6698. For this purpose, we take the highest level of security measures, inform you about your rights, attach great importance to the security of your personal data. We maintain all personal data shared by our patients in a manner that takes care of patient privacy and take all necessary technical and administrative measures to ensure the appropriate level of security of your personal data.
This Disclosure of Personal Data Protection describes how we collect, use, transfer, and protect your personal data during the performance of our personal data protection and processing policy.
THE IDENTITY OF THE DATA SUPERVISOR
Your personal data can be processed by Istanbul Aydın University Mouth and Dental Health Application and Research Center (It will be stated as Dentaydın in the Clarification Text) as the data responsible within the scope described below in accordance with the Law on Protection of Personal Data No. 6698 (It will be stated as Protection of Personal Data Law in the Clarification Text), which entered into force on 7 April 2016.
THE PURPOSE OF PROCESSING YOUR PERSONAL DATA AND THE LEGAL REASONS
The Articles 5 and 6 of the protection of personal law regulate the conditions for the processing of personal data and personal data with special quality. The specific personal data with special quality is limited in the law and includes their race, ethnic origin, political thought, religion, sect or other beliefs, appearance, association, foundation or union membership, health, sexual life, the data regarding criminal conviction and security measures and biometric and genetic data. The Article 5 of the Law sets the conditions for the processing of non-special personal data, while the conditions for processing special data are regulated in Article 6.
The conditions for processing non-specific personal data according to the Article 5 of the Protection of Personal Law;
Express consent of the data owner.
Data processing is explicitly foreseen in the law.
It is necessary to process the relevant data in order to protect the life or physical integrity of the person who is unable to disclose his or her consent due to the impossibility or whose legal consent is not granted.
Personal data belonging to the contracting parties must be processed, provided that it is directly related to the establishment or execution of a contract.
It is imperative to process data in order for the data supervisor to fulfill his/her legal obligation.
Publication of personal data by the person concerned.
It is mandatory to process data for the establishment, use or protection of a right.
It is compulsory to process data for the legitimate interests of the data supervisor provided that it does not harm the fundamental rights and freedoms of the person concerned.
Conditions for the processing of special quality personal data according to the 6. Article of the Protection of Personal Data Law;
Express consent of the data owner.
Foreseeing the processing of private personal data (race, ethnicity, political thought, religion, sect or other beliefs, appearance, association, foundation or union membership, criminal conviction and security measures and biometric and genetic data) other than health and sexual life.
Your personal data within this framework:
Health Services Fundamental Law numbered 3359, Delegated Legislation about Ministry of Health and Affiliated Institutions Organization and Duties, Private Hospitals Regulation, Implementation of Personal Health Data and Ensuring Privacy and Fulfilling our Legal Obligations in Other Relevant Regulations,
Protection of public health, execution of preventive medicine, medical diagnosis, treatment and care services, planning and managing health services and financing,
Providing you with information about your appointment if you make an appointment,
Planning and managing the inner operation of Dentaydın,
Analyzing to improve our services,
Verification of your relationship with contracted institutions,
Responding to the demands of the Ministry of Health and other public institutions and organizations in accordance with the applicable legislation,
Responding to your questions or complaints about our services,
Analyzing your use of health services to improve the services we offer,
Complying with Dentaydın’s internal policies and principles,
Measuring patient satisfaction after the patient receives health services and increasing the satisfaction,
Contacting you for information purposes regarding our services,
They are archived, processed and used in electronic or physical environments for specified purposes by taking necessary security, privacy and legal precautions with the purpose of supplying medicine or medical devices.
In addition to this, your personal data will not be used for any commercial purpose, except as required by the above-mentioned activities and applicable legislation.
PERSONAL DATA COLLECTED BY DENTAYDIN
We collect various information from our patients within the framework of the health services we provide. The information in question is collected in accordance with the data processing principles and conditions of the Personal Data Protection Law (“PDPL”) numbered 6698. The information we collect from you for the purposes of processing personal data may include;
T.R. identity information, passport number,
Birth place and date, gender,
Your patient protocol number given to you by Dentaydın,
Your financial data, such as payment and billing information,
Your private health insurance or Social Security Institution data,
Your biometric data within the scope of services financed by the Social Security Institution,
Your health data, including but not limited to your examination, x-ray and tomography data, prescription information,
If you contact us, your voice recording,
Closed circuit camera system image recording during your visit to our hospitals,
Your license plate data if you benefit from car park/valet services,
Your health data and identity information that you share when you use the online services on our website,
Any other data you share when you contact us via e-mail, call center or other channels.
THE PERSONS AND ORGANIZATIONS TO WHICH YOUR PERSONAL DATA CAN BE TRANSFERRED AND TRANSFORMATION REASONS
To ensure that all necessary technical and administrative measures are taken to ensure the appropriate level of security in accordance with PDPL and the relevant health legislation, to carry out the necessary activities by the relevant units in order to benefit from the products and services offered by our Institution to the persons concerned, Fulfillment of administrative and economic activities of our institution, to provide physical security and supervision in our buildings, to conduct legal, financial and administrative compliance processes for purposes of Article 2 of this clarification text, including the purposes of carrying out financial, legal and administrative affairs; to the institutions and organizations allowed by health services fundamental law numbered 3359, organizations and duties of ministry of health and affiliated institutions delegated legislation numbered 663, private hospitals regulation, Processing of Personal Health Data and Regulation on Ensuring Privacy and institutions or organizations allowed by the provisions of other relevant legislation (Turkish Dental Association, chamber of Istanbul Dental, Social Security Organization, etc.), to Istanbul Aydın University, all ministries, judicial body, private insurance companies, direct/indirect stakeholders, affiliated partners and/or shareholdings, auditor, consultants, job environment, domestic / international organizations that we contractually cooperate with to conduct our activities, other third parties within the framework of the personal data processing conditions and purposes specified in Articles 8 and 9 of the PDPL.
THE METHOD OF PERSONAL DATA COLLECTION AND ITS LEGAL REASONS
Your personal data is collected in order to provide our services for the purposes mentioned above and in order to fulfill our responsibilities arising from the contract and the law in a complete and correct manner. Your personal data collected can be processed and transferred for the purposes specified in Articles 2 and 4 of this text within the scope of the personal data processing conditions and purposes specified in Articles 5 and 6 of the PDPL.
Your personal data within the legal reasons mentioned above, any kind of verbal, written or electronic media meetings with the call center, your identity card, website, social media are collected by our institution’s website, mobile applications and camera system.
YOUR RIGHTS ABOUT YOUR PERSONAL DATA
The person has the right to apply to the data officer and request the following in accordance with the PDPL, article 11;
To find out if your personal data is being processed,
To request information if your personal data has been processed,
To learn the purpose of processing your personal data and whether they are used appropriately,
To know the third parties to whom your personal data is transferred at within the country or abroad,
To request correction of your personal data if it is incomplete or incorrectly processed and that the transaction carried out within this scope will be notified to third parties to whom your personal data has been transferred,
To request the deletion or destruction of personal data and to notify the third parties to whom the personal data has been transferred although it has been committed in accordance with the PDPL and other relevant provisions of the law but the reasons that require processing have been abolished,
To object if a result arises against you by analyzing the processed data exclusively through automated systems,
You have the right to claim damages if you suffer damage due to unlawful processing of your personal data.
Pursuant to paragraph 1 of the Article 13 of the PDPL, you may submit your applications for your rights mentioned above, including the necessary information to determine your identity and the explanations regarding your right to use the Article 11 of the PDPL; You can submit a signed copy of the Data Holder Application Form on the website of our institution (www.dentaydin.com)
You can personally send your identity documents to the address; İzzettin Çalışlar Street NO: 31/A Bahçelievler/ISTANBUL.
It can be transferred through notary public or by other methods specified in the PDPL.
You can send the related form to [email protected] e-mail address with a secure electronic signature. Your applications will be finalized free of charge within 30 days at the latest depending on the nature of your request. However, if a cost arises, we reserve the right to charge you a fee according to the tariff determined by the Personal Data Protection Board.
You can access the consent declaration regarding T.R. Istanbul Aydın University Oral and Dental Health Application and Research Center Personal Data Process, Usage and Share by clicking below.